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Clubhouse and RestaurantRestaurant Menu | Ship's StoreHOUSE RULESMembership: Application Procedures: A member who wishes to sponsor a person for membership may secure an application from the chair of the Membership Committee. Courtesy Privileges: Courtesy membership privileges may be granted to a visiting yachtsman renting a guest BHYC mooring upon verification that he/she is a member of a recognized yacht club from outside of the Boothbay Region. Such privileges shall be for that period of time that the guest mooring is rented. Courtesy membership privileges may also be granted to a visiting member of a recognized yacht club that is located more than 25 statute miles from the Clubhouse and who is not renting a BHYC mooring. Such privileges shall be for a period of up to three days per year. The visiting member shall receive a Card of Invitation upon entering, in a book kept for this purpose, his/her name, the name and address of his/her yacht club, and the dates of visitation. At the discretion of a Flag Officer, courtesy privileges may be extended, limited or denied. A visiting yachtsman renting a BHYC mooring, who is not a member of a recognized yacht club, shall not receive a Card of Invitation, but may enjoy launch, shower, laundry, library, bar and dining room privileges only. Dining Room:
Dress: Casual dress is acceptable for lunch and brunch. Yacht club casual dress, with collared shirts and long pants for men, is required for evening dinner. Men are requested to wear jackets on Saturday evening with ties optional. Saturday special events require jackets unless posted as casual. A designated area for dining is always informal, except for special events. Reservations: For Meals: Advance reservations for meals are recommended and may be made by calling the Club after 9:30 A.M., and not earlier than three weeks before the desired date. While they cannot be guaranteed, best efforts will be made to honor seating requests. Timely arrival is requested. For special events: Prepayment is required before a special event reservation is confirmed, and may be made by credit card, check or charge to member's meal account. Cancellations: For Meals: Meal cancellations must be received by 4:00 P.M., otherwise a "No Show" charge of $10 per person reserved will be made against the member's meal account. For Special Events: Special event cancellations must be received prior to two days before the scheduled event in order to obtain a refund credit on their meal account. For cancellations within two days, members may avoid being charged if they obtain replacement reservations from other members. A wait list is kept if the event is fully booked. Billing Procedures: Meal and beverage purchases in the dining room and bar may be charged to a member's meal account, or paid by credit card or check. Cash will be accepted for these purchases. Meal accounts may be replenished by additional payments made payable to BHYC and given to the Restaurant or Office Manager. Negative meal account balances must be settled promptly. An imprint of members' credit cards may be placed on file for automatic replenishment or settlement of negative balances. Cellular Phones: Because the use of cellular phones is not conducive to the social atmosphere of the Club, they are not allowed in the dining room or the porch. Outside Food and Beverage: Consumption of food brought in from outside is not permitted in the Clubhouse during the Club's commissioned season, except for designated events. Alcohol is never allowed to be brought in from outside. Private Functions: Members may rent the facilities for private parties and functions, provided that such rental does not interfere with ongoing Club activities. The Restaurant Manager or the Commodore in charge of the restaurant, shall be the contact person for making arrangements and collecting the applicable fees. The member shall be responsible for any damage resulting from such a function to the extent not covered by insurance. Non-members attending these authorized private functions are permitted to use the Clubhouse in conjunction with the function. All areas used for the function shall be left in a picked up and clean condition after the function. Attire: Proper attire, including shirts and footwear, must be worn when inside the Clubhouse. Men shall not wear hats or caps in the Clubhouse, except during designated special events. Smoking: There shall be no smoking within any building structure on the premises of the Boothbay Harbor Yacht Club at any time. Alcoholic Beverages: In accordance with the provisions of the Club's liquor license, only alcoholic beverages purchased from the Club bar may be consumed on the Clubhouse premises. The outside deck, floats and entry deck are all considered part of the Clubhouse premises under this license. Kitchen: The kitchen is off limits to all persons other than authorized staff. For health and safety reasons, only persons with appropriate business authorized by the Restaurant Manager are permitted in the kitchen. Colors: Every evening at sunset the national ensign will be lowered by the stewards. A cannon salute will be fired at which time all persons within and near the Clubhouse shall, out of respect, rise to attention and maintain silence until a Club official gives the all clear. Parking: Member's cars should be parked in marked areas and in a manner that makes the best utilization of the limited space available. Overnight parking, and parking for a period of several days, is permitted only in the lot across the road from the Clubhouse. Overnight parking is not permitted in the grass lot owned by the Oak Grove Condominium. Restricted parking areas are to be observed. Waterfront: Use of Floats: Use of the floats is under the direction of the stewards. The face of the outer float is reserved primarily for loading and unloading. Longer stays should only be with the permission of the stewards. The inside float spaces are to be used for longer stays necessary for wash downs, maintenance work, attending meals, etc. Overnight stays on the floats are not permitted, except in extenuating circumstances and with the specific permission of the stewards. Floats may not be used for swimming or fishing. Dinghies: Dinghies and inflatables may be left on the west side of the inboard floats only. Space is limited; therefore, members are requested not to leave dinghies there for extended periods of time during the season, unless the dinghies are used regularly. Dinghies, other than the inflatable type, must have soft rub rails to prevent damage to other dinghies. All dinghies left at the floats will be identified by a name or registration number on the dinghy and registered with the Head Steward. Stewards, if time permits, will bail out dinghies after rainstorms. However, the ultimate responsibility for bailing rests with the owners. Moorings: Six moorings will not be assigned and will be maintained for visiting yachtsmen. Moorings will be assigned to members based on the following criteria and in this priority:
Responsibility for Boats: Boat owners are responsible for their boats at all times. The Club assumes no responsibility for them while they are on Club moorings or at the floats. During storm warnings, the Commodores may require moorings to be vacated in the interest of safety. Navigation within Mooring Field: Boat and dinghy movement within the mooring field shall be at minimal, no-wake speed at all times. Conduct: Members, visitors and staff shall be on safety alert at all times while on the floats. Running, rambunctious activity and walking in bare feet on the floats or ramp are not permitted. Be prepared to assist boats with landings and departures if the stewards are not available, or if you see that your assistance will be helpful. Launch Service: Launch service is available as a convenience to members and visitors between the hours of 8:00 A.M. and 8:00 P.M., or sunset when that is later. Transport to private moorings adjacent to the mooring field is permissible when the appropriate fee has been paid for this service. USCG License Requirement: Club personnel transporting passengers in any vessel owned, rented or borrowed by the Club must hold a proper USCG license for that service. Library: The library is available for members and visiting yachtsmen. When a book is selected for reading, please leave another in return. Donations to the library are appreciated. Assistance to New Members: Members should introduce themselves to new members and make them welcome. Helping new members become familiar with Club facilities, activities and traditions is most appreciated. Commercial Business: No commercial business, other than that which pertains to the Club, shall be conducted on Club premises. Club use by Sustaining Members: Sustaining Members are subject to the same rules as non-members. Club use by Non-members: General Rule: Any member wishing to extend the privilege of using the Club to a non-member must obtain a Card of Invitation from the reception desk. The name of each non-member will be entered in a visitor's book maintained for this purpose, along with the name of the member and the date of the visit. When accompanied by a member, a non-member will be permitted to use the waterfront and the Clubhouse, but not for more than one day in any one-week period. Sustaining members of the club shall be treated in the same fashion as non-members under this rule. Exceptions to the limit of one day in any one-week period are made when the visiting non-member is:
The inviting member shall be responsible for the conduct of and for the charges incurred by their guests. Tennis Courts: Any member wishing to extend the privilege of using the Tennis Courts to a non-member of the Club must register the non-member by entering in a guest book maintained by the Tennis Director for this purpose at the Tennis Center, the name of the non-member, the name of the member and the date of the visit. A guest fee of $10.00 per person, per session of two hours, is to be paid by the Club member before play. The Club member will be present while the guest is on the court, and shall be responsible for the payment of the guest fee. Sailing: Non-member owners of Boothbay Harbor One Design and J-22 boats are welcome to participate in the weekly Class Races for a period of one year. Thereafter, they must become a member in order to continue to participate unless the Board of Directors grants an exception. Private instruction by appointment with the Program Director is open to non-members as well as members. Special events: Special events usually have limited seating. As a result, they will be open to members and their houseguests only until 4:00 P.M. on the day of the event. Thereafter, non-member guests and visiting yachtsmen may attend if seating is available. Dining Room: Members may invite non-members to join them as their guests for meals in the dining room. Youth Activities: Non-member youths may participate in BHYC youth programs and activities subject to the rules applicable to those functions. Rental of Club Facilities: Rental of the Club facilities by non-members for functions is permissible when a member sponsors such non-member and guarantees payment, and when such rental does not interfere with ongoing Club activities. The sponsoring member shall be responsible for any damage resulting from such rental to the extent not covered by insurance. The Restaurant Manager, or in the off-season the Commodore in charge of the restaurant or the Restaurant Manager, shall be the contact person for making arrangements and collecting the appropriate fees. Non-members attending these authorized private functions are permitted to use the Clubhouse in conjunction with the function. All areas used for the function shall be left in a picked up and clean condition after the function. Employees of the Club: Use of Alcohol: Employees shall not consume alcohol while on duty. While off duty, consumption of alcohol on the BHYC premises shall be confined to the Staff House and the Pond House, and shall be in compliance with all state liquor laws. Staff Houses: Only employees who have been assigned rooms may live in one of the two staff houses. A weekly rental fee shall be deducted from the employee's paycheck, except for those managers and directors whose housing is provided under contract. Occupancy before the Club opens and after the Club closes for the season will be permitted only upon prior arrangement and prepayment of the rental fee and in accordance with the Staff Rules and lease agreement. Proper conduct and decorum shall be maintained at all times. Lack of such may be cause for removal or dismissal. Drug Testing: Where laws applicable to the performance of duties require drug testing, the affected staff shall willingly comply. Failure to do so, or to pass a drug test, shall be grounds for immediate dismissal. Parking: Cars owned by employees are to be parked only in the parking areas adjacent to the Pond House or in the lot across the road from the Clubhouse. The Commodore in charge of Building & Grounds will assign a specific area to each employee. Smoking: Smoking by employees is not permitted inside any building structure on the premises of the Boothbay Harbor Yacht Club or upon the decks of the Clubhouse, including the entry deck. Reprimands: Members are not to reprimand any employees of the Club. Any complaint about a restaurant or bar employee should be directed to the Restaurant Manager. Any complaint about any other employee should be directed to the committee chair or Commodore responsible for that activity. West Harbor Pond: Swimming in West Harbor Pond from Club property, in a safe and responsible manner, is permitted only from the Pond House shore and only in accordance with posted regulations. Ship's Store: Member Only Purchases: Club burgees and gold braided crests may be purchased only by Boothbay Harbor Yacht Club members. Other items in the Ship's Store may be purchased and worn by both members and non-members. Billing Procedures: Payments for purchases must be made by credit card or check. Animals: Dogs (except Seeing Eye dogs), cats and other pets are not to be brought into the Clubhouse. BHYC Burgee: Members only may display the official burgee of the Boothbay Harbor Yacht Club on their boats or on boats that they have chartered. Use of boats with the BHYC burgee displayed should be in a manner that reflects admirable credit upon the Club. Respect: Proper respect shall be directed to members, guests, visitors and staff at all times. Breaches should be reported to the Flag Officers for remediation. Common Courtesy: Traditions of long standing among yacht clubs demand that conduct by and between its members be of a mutually respectful and courteous nature. Members of the Boothbay Harbor Yacht Club should foster these traditions in all of their actions, both on and off the water. Rule Enforcement: The Commodores are authorized and required to bring these House Rules to the attention of those who violate them. If deemed necessary, a violation will be reported to the Commodore for appropriate action. Amended by the Board of Directors, May 24, 2003 |
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